Wednesday, September 14, 2011

Professional E-Mail Writing

Where would we be without e-mail?  Things that used to take days to be sent can now get out in a matter of seconds.  E-mail is an especially useful tool when it comes to the job search.  Whether you are sending a following up on a job application or sending a message to a networking contact, this technology makes things a lot easier for job seekers.  This doesn't mean it's without its perils.  If you don't know the basics of professional e-mail writing, you could end up with some big problems.

Abbreviations and so-called "text-speak" have become a huge part of our society.  Why say "you" when you can simply type "u?"  It's perfectly fine to use this lingo when e-mailing friends or family, but it should have no part in professional e-mails.  That seems like a no-brainer but you'd be surprised how many job seekers don't follow this rule.  Just check out this example from a job seeker posted by

i would like to put an ap in are u able to fax me a ap i didnt do up a resume yet i am working on it u think we could work somthing out thank you!
Yikes.  Besides the obvious punctuation and grammar errors, note that this person is using an abbreviation for the word "application."  Just because something is obvious to you doesn't mean it will be obvious to your reader.  It shouldn't take more than a second for the reader to understand what you are trying to say. 

When you are e-mailing about something as important as job, there simply is no excuse for there to be errors of any kind.  Have someone else read your e-mail before you send it out.  The best way to make sure your writing is error free is to have an outside party look it over.  If it passes the smell test with that person, you should be good to go.


  1. So very true. I have accidentally sent my emails with typos just out of carelessness and have felt stupid afterwards. I have also had professionals send me emails with typos and it makes quite a difference. I am not that bad, I sound quite professional, but typos are what get me.

    Very wonderful article.

  2. Thanks for the kind words, Michelle! There have been a number of times in the past where I have sent out a resume only realizing I had a typo. It happens, you just have to do everything you can not to make the mistake again.

  3. The correct sentence online is a free online spell and grammar checker based on Language Tools.By following our site you'll be able to make sentences correctly.